Your Business / Process

Four phases, printed and signed at every handover.

Every Your Business project follows the same documented sequence. The phases below are the same whether you're building a 4,800-sf house or a 640-sf kitchen — only the duration scales. Owners see every line of the budget at every phase boundary.

01
Phase oneDiscovery
Weeks 1–4

We begin on the property, not in a conference room.

Discovery starts with a 90-minute consultation at the site. We walk the lot or the existing building, take measurements where useful, photograph what's there, and ask a careful set of questions about how you live, what you've owned before, what scared you, what surprised you, and what your budget really is.

From the consultation we produce a written feasibility memo within fourteen days. The memo addresses code & zoning, soils & topography (or structural condition for an existing house), a buildable scope, three rough-order budget tiers, and a draft project calendar.

Phase 01 deliverables

  1. Site walk & measurement. We bring the architect (yours or ours) and our project manager. Two-hour minimum.
  2. Code & zoning survey. Setbacks, FAR, height, historic district overlays. From the local clerk on the same week.
  3. Soils & topography. Test pits if new construction; existing-conditions photo log if renovation.
  4. Feasibility memo. 8–14 page document with budget tiers, sequence, risks, and our written go/no-go.
Plan review · Site walk · 0428
02
Phase twoDesign alignment
Weeks 5–14

We price the architect's drawings three ways.

Once design development drawings are 60% complete, we begin pre-construction. We price the project at three specification tiers — base, recommended, and premium — line-by-line, by trade, with our actual subcontractor quotes attached. Owners can see exactly what changes between tiers and at what cost.

This is the phase where value-engineering happens, in person, around our table. We meet weekly with you and the architect for six to ten weeks. By the end you have a single agreed scope, a guaranteed-maximum-price contract, a full draw schedule, and a kick-off date.

Phase 02 deliverables

  1. Three-tier pricing. Line-item budget at base / recommended / premium with sub quotes.
  2. Constructability review. Architect's drawings reviewed for build sequence, structural detailing, and trade access.
  3. VE workshops. 6–10 weekly sessions with owner & architect to lock specifications.
  4. GMP contract. AIA A102 or A103, with our schedule of values and your contingency reserve.
VE Session 04 · Design alignment · 0612
03
Phase threeBuild
Months 4–20

Foundation through finish, logged weekly.

Build is the longest and most documented phase. Our crew is on site five days a week with a minimum of one project manager and one site superintendent throughout. We hold a weekly job meeting — usually Tuesday morning at the trailer — that the owner, the architect, and the head of each on-site trade attend.

Owners receive a Friday end-of-week report by email: photographs of every work area, hours logged by trade, deliveries received, RFIs outstanding, change orders pending, and the schedule reconciliation against critical path. Draws are biweekly against AIA G702/G703 with conditional waivers on file.

Phase 03 deliverables

  1. Weekly site meeting. Tuesday 7:30 AM at the job trailer. Owner welcome but not required.
  2. Friday photo report. 30–80 photos every week, by area, with a written field log.
  3. Biweekly draw. AIA G702/G703 with conditional lien waivers from every sub & supplier.
  4. Change-order ledger. Every change priced, approved, and dated. Open-issue list maintained live.
Frame raise day 03 · Mill House · 0814
04
Phase fourHandover
Weeks 88–96

The keys are turned over twice.

We do a "soft" turnover at substantial completion — typically four weeks before move-in — and a final turnover after the punch list is closed. The soft turnover is when you can move in and start living. The final turnover is when the building, mechanically and visually, has been calibrated to a finished state.

You receive a closeout binder: every product registration, every warranty card, the as-built drawings, the manuals, the touch-up paint, the spare slate, the cabinetry shop drawings, and a one-year service schedule. Your project manager remains your point of contact for two years post-completion at no additional cost.

Phase 04 deliverables

  1. Owner walk & punch. 100–200 item list co-developed with you and the architect. Resolved before final.
  2. System calibration. HVAC commissioning, controls programming, water-balance, lighting scenes set.
  3. Closeout binder. Warranties, manuals, as-builts, registrations, supplier contacts. Hard-bound.
  4. Year-one returns. Two scheduled return visits at month 6 and month 12 for seasonal adjustments.
Closeout walk · Mill House · 0822
What you receive — by phase

Twelve documents printed and signed across every project.

01

Feasibility memo

8–14 pages. Site, code, scope, three budget tiers, written go/no-go from the principal. End of Phase 01.

02

Three-tier pricing

Spreadsheet & narrative comparing base, recommended, and premium specifications by trade. Mid Phase 02.

03

GMP contract

AIA A102 with full schedule of values, draw schedule, and your contingency. End of Phase 02.

04

Project calendar

Critical-path Gantt with float, milestone gates, and weather contingency. Updated monthly.

05

Friday field report

Weekly photo & narrative log of work performed, hours, deliveries, and outstanding RFIs.

06

Biweekly draw

AIA G702/G703, conditional waivers, supporting backup, photographic completion evidence.

07

Change-order ledger

Live document; every change priced, dated, owner-approved before commencement.

08

Punch list

Owner & architect co-walked; 100–200 items typical; resolved before final draw release.

09

Closeout binder

Hard-bound. Warranties, registrations, as-builts, manuals, touch-up paint, spare keys.

Ready to begin Phase 01?

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